I realized that I needed to take control of my clutter when I sat down at my desk and was so overwhelmed by the amount of stuff I accumulated in my work area. As I passed my co-workers desks, I realized I had the sloppiest desk in the entire building! Keep in mind we report the latest, updated current events yet I had pages of show prep from over a year ago. Not only is this old news by now, but I simply wouldn’t be able to find that piece of information quickly if I wanted to.
It’s never been easy for me to part with anything, not even a piece of paper! I went on several websites to gather information to help me de-clutter the papers spewing from all directions and drawers in my desk. Here’s a guide I came across on Dailyworth of which financial documents to keep and for how long. This list will not only help you in the workplace, but will especially help with your paper clutter at home.
Receipts for anything you might itemize on your tax return should be kept for three years with your tax records.
Home improvement records
Hold these for at least three years after the due date of the tax return that includes the income or loss on the home when it’s sold. If you plan to sell the house, and you have made improvements to it, keep receipts for those improvements for seven years — you may need them to lower the taxable gain on the house when you sell it.
Keep receipts for medical expenses for one year, as your insurance company may request proof of a doctor visit or other verification of medical claims. If your medical expenses total more than 7.5 percent of your adjusted gross income for 2017 or 2018, you can deduct them. If you plan to take that deduction, you’ll need to keep the medical records for three years for tax records.
Keep pay check stubs until the end of the year, and discard them after comparing to your W-2 and annual Social Security statements.
Keep for one year and then discard — unless you’re claiming a home office tax deduction, in which case you must keep them for three years.
Credit card statements
Keep until you’ve confirmed the charges and have proof of payment. If you need them for tax deductions, keep for three years.
Investment and real estate records
Keep for three years, as you may need the documentation for the capital gains tax if you’re audited by the IRS. These records help track your cost basis and the taxes you owe when you sell stocks or properties. Once you receive the annual summaries, you can shred your monthly statements.
You’ll need bank statements for up to three years if you are audited by the IRS. If your bank provides online statements, you can switch to receiving your bank documents online and cut down on paper.
The IRS recommends that you “keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later.” If you file a claim for a loss from worthless securities or bad debt deduction, keep your tax records for seven years.
Records of loans that have been paid off
Keep for seven years.
Active contracts, insurance documents, property records or stock certificates
Keep all these items while they’re active. After contracts are completed or insurance policies expire, you can discard these documents.
Marriage license, birth certificates, wills, adoption papers, death certificates or records of paid mortgages
Keep these documents forever.
Maryann Morgan always asks herself this question before she throws anything away – Will I Miss This When It’s Gone?